Guide to Using a Franking Machine
Although it is not really difficult to use a franking machine, it is not that simple to use. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Below are the basics of how to use a franking machine.
First of all, it is important to have a Mail Franking License. The requirement for license is knowledge and compliance with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008. It is important that you follow the rules in preparing the mail. It is the franking machine supplier that hands your license to you.
Setting the machine is the next step after getting your license. Doing a test print is standard before using your franking machine. The machine should then be set to ?0.00. This is the way to ensure that your machine has enough ink. Your mail can be delayed or surcharged if it has marks that cannot be read. Make sure you get it right because even if you can claim back your franked mail to check the mistakes, they will already charge you 15%.
The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Double check what you have set all the time. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.
Envelopes or packets that have different shapes, sizes, and colors can make use of labels so that it has a clear and legible mark. If your marks are illegible, it can give you problems. You can get labels from your franking machine suppliers or in some online stores. Since there is a great variety in prices, it is good to shop around for your franking machine labels and ink compare prices of different suppliers and choose the most affordable one.
Your envelope should contain a return address. The latest specifications on return addresses should be followed so ask your franking supplier about it. If your return address is incorrect, then you mail can be delayed or returned to you.
Using red ink for franking marks is the standard and for those using cleanmail products, the ink should be blue. A clear and complete mark must be printed on the right hand corner of your mail.
You can save a lot on your postage fee with a franking machine. There are many different types depending on the needs of your business. To find out the right franking machine for your business you can check out the different franking machine online.